USAID Armenia
TITLE: Acquisition Assistant, FSN-08
LOCATION: Yerevan, Armenia
JOB DESCRIPTION: N/A
JOB RESPONSIBILITIES: Under the supervision of USAID Armenia’s Senior
Acquisition Specialist, the incumbent will:
– Maintain the office’s filing system and ensure that it is orderly and
complete. Manage and monitor all contracting files and records. Create
new files and maintain existing Acquisition and Assistance (A&A)
official files. Review Procurement files on a quarterly basis to ensure
that all required documentation is included;
– Provide administrative support assistance to the A&A Team Office.
Follow up with contractors to obtain required subcontracting plans and
other documentation when applicable. Coordinate with the Acquisition
Specialists and follow-up with Cognizant Technical Officers to ensure
Contractor Performance Reports (past performance reports) are conducted
on a regular and timely basis;
– Receive all proposals, bids and quotations for the office and
establish/ maintain an official A&A Log of Receipts. Prepare and submit
small purchase reports and other acquisition and assistance reports.
Initiate contract close-outs by preparing and transmitting releases to
contractors/ grantees. Serve as first point of contact with partners on
routine administrative issues related to contract closeouts;
– Review Mission Acquisition and Assistance Request Documents (MAARDs)
requesting local and/or oversee procurement of program-funded furniture,
appliances, vehicles, equipment, expendable office supplies or services
that fall within the Simplified Acquisition Threshold (SAT). Research
the regulations and ensure that the requestor’s documentation fully
addresses the issues and provide clear and adequate justification for
approval. Provide advice and assistance to the other Mission offices in
the development of their requesting package and Independent Government
Estimate (IGE) for those small program-funded purchases;
– Request bids or quotations from local or off-shore sources, analyze
proposals/ quotations received, perform cost/ price analysis as
appropriate, and may be authorized to negotiate directly with vendors to
resolve delivery issues or questions related to proposals/ quotations.
Prepare purchase orders or contracts;
– Draft pre- and post solicitation and sources-sought notices. Advise
requestors of Small Purchases on the appropriate type of contract
mechanism to use and prepare the Request for Proposals (RFPs), Requests
for Quotations (RFQs) and Invitation for Bids (IFBs);
– Provide the full spectrum of administrative support services to the
RCO and the OAA team to ensure an efficient workflow process;
– Maintain strict confidentiality and high procurement integrity
throughout all phases of USAID Armenia’s acquisition and assistance
procurement actions.
REQUIRED QUALIFICATIONS:
Education:
– A university or college degree in the field of Business Management,
Business Administration, Marketing, Accounting, Finance or Law;
– A certification of completion of 24 semester credit hours at an
accredited institution from among the following disciplines: accounting,
business finance, purchasing, economics, industrial management or
quantities methods.
Prior Work Experience:
– Minimum three years of work experience in Procurement, Acquisitions,
Finance, Economics, Math and/or Low;
– Prior experience with any U.S. Government Agency and/or other
recognized international organization(s) is preferred;
– Prior experience and knowledge of U.S. Government contracting
regulations and procedures is preferred.
Language Proficiency:
– Strong written and oral proficiency in Armenian, English and Russian
languages (Level IV);
– Effective written and oral communications are absolutely critical.
Knowledge:
– Good knowledge of international as well as local business practices
and market pricing;
– Good knowledge of contracting procedures and practices at the full
performance level;
– Good knowledge of local market practices and of the capability of
local contractors as well as local pricing customs and practices.
Skills and Abilities:
– Excellent interpersonal and communication skills for the level and
nature of interaction with teams/ technical offices, support offices and
especially vendors/ contractors and recipients;
– Ability to work tactfully and effectively under pressure in a diverse
team environment;
– Ability to organize, prioritize and follow through on work assignments
with minimal supervision;
– Strong proofreading skills and attention to detail are essential;
– Strong analytical, negotiating and time management skills;
– A demonstrated proficiency in using a variety of word processing and
spreadsheet software applications such as MS Windows, MS Word, Excel,
PowerPoint and Access.
APPLICATION PROCEDURES: Fill in the SF 171 (Application for Federal
Employment) or OF 612 (Optional Application for Federal Employment)
application forms. Applicants may also attach a resume or CV. Applicants
must include a one page motivational statement explaining why they are
interested in the position and how they are uniquely qualified for the
position. Completed application forms must be deposited in the USAID
Application Box located at the U.S. Embassy, 1 American Avenue, Yerevan.
The full job description may be obtained from the Human Resources
Office, USAID Armenia.
Application forms (SF-171 and OF-612) are available at US Embassy
Compound main entrance at: 1 American Avenue or at the following link:http://www.usaid.am/main/en/65/.
Please clearly mention in your application letter that you learned of
this job opportunity through Career Center and mention the URL of its
website – www.careercenter.am, Thanks.
OPENING DATE: 24 November 2006
APPLICATION DEADLINE: 08 December 2006
ABOUT COMPANY: For information visit: www.usaid.am.
———————————-
To place a free posting for job or other career-related opportunities
available in your organization, just go to the www.careercenter.am
website and follow the “Post an Announcement” link.
USAID Armenia
Yerevan, Armenia
Under the supervision of USAID Armenia’s Senior
Acquisition Specialist, the incumbent will:
– Maintain the office’s filing system and ensure that it is orderly and
complete. Manage and monitor all contracting files and records. Create
new files and maintain existing Acquisition and Assistance (A&A)
official files. Review Procurement files on a quarterly basis to ensure
that all required documentation is included;
– Provide administrative support assistance to the A&A Team Office.
Follow up with contractors to obtain required subcontracting plans and
other documentation when applicable. Coordinate with the Acquisition
Specialists and follow-up with Cognizant Technical Officers to ensure
Contractor Performance Reports (past performance reports) are conducted
on a regular and timely basis;
– Receive all proposals, bids and quotations for the office and
establish/ maintain an official A&A Log of Receipts. Prepare and submit
small purchase reports and other acquisition and assistance reports.
Initiate contract close-outs by preparing and transmitting releases to
contractors/ grantees. Serve as first point of contact with partners on
routine administrative issues related to contract closeouts;
– Review Mission Acquisition and Assistance Request Documents (MAARDs)
requesting local and/or oversee procurement of program-funded furniture,
appliances, vehicles, equipment, expendable office supplies or services
that fall within the Simplified Acquisition Threshold (SAT). Research
the regulations and ensure that the requestor’s documentation fully
addresses the issues and provide clear and adequate justification for
approval. Provide advice and assistance to the other Mission offices in
the development of their requesting package and Independent Government
Estimate (IGE) for those small program-funded purchases;
– Request bids or quotations from local or off-shore sources, analyze
proposals/ quotations received, perform cost/ price analysis as
appropriate, and may be authorized to negotiate directly with vendors to
resolve delivery issues or questions related to proposals/ quotations.
Prepare purchase orders or contracts;
– Draft pre- and post solicitation and sources-sought notices. Advise
requestors of Small Purchases on the appropriate type of contract
mechanism to use and prepare the Request for Proposals (RFPs), Requests
for Quotations (RFQs) and Invitation for Bids (IFBs);
– Provide the full spectrum of administrative support services to the
RCO and the OAA team to ensure an efficient workflow process;
– Maintain strict confidentiality and high procurement integrity
throughout all phases of USAID Armenia’s acquisition and assistance
procurement actions.
N/A
